Drentsche Patrijshond “Dutch Partridge Dog” Club of North America, Inc Bylaws
As of: December 8, 2019 _______________________________________________________________________________
Section 1. Name, Location, and Fiscal Year.
1) The club goes by the name, “Drentsche Patrijshond Club of North America” and is hereafter referred to as “DPCNA”. 2) The club shall be headquartered in the town where the treasurer lives, which at the present time. 4015 S. Crestline St., Spokane WA 99203 3) The DPCNA is currently seeking recognition by the Fédération Cynologique Internationale, and American Kennel Club as the parent club for the Drentsche Patrijshond in the United States and Canada. 4) The clubs’ recognized fiscal year shall be the calendar year.
Section 2. Purpose of the Club.
1) The purpose of this organization is to develop and maintain the Drentsche Patrijshond as a field ready, and family oriented versatile pointing dog in North America as the breed kept in its native homeland, The Netherlands. The objectives of the organization will be to establish a sound breeding program based on adherence to the breed standard based on the Dutch standard for type, coat, confirmation and the elimination of physical defects, and field use. A strong emphasis will be placed on the dogs’ hunting abilities; nose, pointing, cooperation, temperament, and water work. 2) The club solely and directly pursues non-profit objectives as defined in the section of the tax code on “tax-privileged” activities. a) The club engages in altruistic activities. It does not engage primarily in “for-profit” activities. The resources of the club may only be used for purposes that conform to the bylaws. b) Members do not receive shares of any earnings, nor do they receive any other gains from the club’s resources in their capacity as members. Furthermore, no person may benefit from disbursements that are contrary to the legal purpose of the club, or from disproportionately high reimbursement. All holders of the club offices serve in an honorary capacity.
Section 3. DPCNA Membership.
1) Any person who commits to the ideals of the DPCNA with the intention of adhering to the DPCNA bylaws, code of ethics and regulations may apply to become a member. Prospective members need to complete the DPCNA Membership Application form and send the appropriate membership fee to the treasurer to join the club. After the DPCNA treasurer receives the membership application form and the membership fee, he/she will notify the DPCNA secretary with the new member’s contact information. The DPCNA secretary will then mail the welcome packet to the new member. The welcome packet will contain a welcome letter, a membership directory, a copy of the club’s bylaws, an e-copy of the most recent DPCNA newsletter, and a DPCNA decal[i].
2) Nondiscrimination. The qualification for membership or for holding office or appointed position will be without regard to age, sex, religion, national origin or other factors prohibited by law.
3) Membership Renewal. Membership is renewed on an annual basis. Members can be found to be ineligible for membership renewal if they are found in conflict with DPCNA bylaws, code of ethics, or regulations. If a member is suspected of misconduct, their name must be submitted to the DPCNA Secretary prior to the annual business meeting. The member in question’s name will be added to the meeting agenda and the membership will vote on whether to allow membership renewal or not. A majority votes wins.
4) Membership is to be paid once yearly at the start of the Third Quarter (July). Members joining or renewing out of cycle will be married up to the most appropriate cycle as most advantageous to the member. Membership is effective upon the treasurer’s receipt of the membership application and membership fee and is valid for 1 year from that date. The treasurer will send out reminders (either electronically or through the mail) to members to renew their memberships approximately 4-6 weeks before their membership expires. Once a membership expires, that member will no longer receive any materials from the DPCNA.
5) There shall be three types of membership open to interested applicants:
a) Single Membership. This membership is for one individual of any age. Single members are eligible to have 1 vote in DPCNA affairs and able to run for office. They will receive one copy of each of the materials in the welcome packet, as well as one copy of each DPCNA newsletter and one DPCNA decal. The membership fee for one single membership for one year is $20.00 USD. Fees may be adjusted at the Annual Board Meeting based off of Club needs and fiscal demands.
b) Family Membership. This membership is available for any household in which multiple family members wish to be members of the DPCNA. Every person living in the household (including children under the age of 18) will be assigned a member number and be eligible for entering DPCNA events or running for DPCNA offices. However, each family membership is only eligible to have 2 votes in DPCNA affairs. Each family membership household will receive one copy of each of the materials in the welcome packet with the addition of one DPCNA decal. Family membership households will receive one copy of each DPCNA newsletter. Family memberships are strongly recommended if you have more than one member of the household that is interested in entering a DPCNA breed show or participating in club meetings. The membership fee for one family membership for one year is $45.00 USD. Fees may be adjusted at the Annual Board Meeting based off of Club needs and fiscal demands.
c) Lifetime Membership. This membership is for one individual of any age. Lifetime members are eligible to have 1 vote in DPCNA affairs and able to run for office. They will receive one copy of each of the materials in the welcome packet, as well as one copy of each DPCNA newsletter and one DPCNA Lifetime member decal and DPCNA Lifetime member hati. The membership fee for a Lifetime Membership is based upon age at application. Age 59 and younger membership is $300.00 USD, and for age 60 and older with proof of age membership is $200.00 USD. Fees and category may be adjusted at the Annual Board Meeting based off of Club needs and fiscal demands.
d) Honorary Membership: This membership is for one individual of any age, typically but not expressly limited to, an influential foreign breeder. Honorary members are not eligible to vote in DPCNA affairs or run for office. However, their advice on all matters related to the Drent and administration of “the club” is greatly appreciated and welcomed. Honorary Members must receive a nomination from a current Board member, to be accepted a simple majority is required. Honorary members will receive a welcome letter, a small number of current business cards, to be replenished when requested, a copy of each DPCNA e-newsletter and a member decal.
Section 4. DPCNA Board of Directors.
1) All Board members shall be members in good standing who are residents of North America, to include the members of the Breeding Committee. The Board of Directors will consist of a President, Vice-President, Secretary, Treasurer, Registrar, Webmaster, and Public Relations Chair. Each of these offices shall be elected for a four (4) year term and shall serve until their successors are elected. The President may serve no more than two (2) consecutive terms at a time.
2) Board of Directors. The Board of Directors will carry out the policies set forth by the Board. All Board members are to receive all meeting agendas and minutes. Decisions of the Board of Directors require the participation of at least three of its members, among who must number the president or the vice-president, and the member of the Board whose specialty is involved. All voting Directors are responsible for contributing to the Bi-Annual Newsletter at least once in each calendar year. Decisions of the Board are passed with a simple majority. In the event of a tie, the president casts the deciding vote. Responsibilities include, but not limited to:
a) President*. The President shall preside at all meetings of the Club and of the Board and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws. Also performs as a voting member of the DPCNA Breeding Commission. In addition to the annual News Letter contribution responsible for the traditional “from the Chairperson” section.
b) Vice President*. The Vice-President shall have the duties and exercise the powers of the President in case of the President's death, absence or incapacity and until sufficient membership exists the VP shall lead the DPCNA Breeding Commission. In the capacity of Breeding Commission Chair the VP has the responsibility to ensure that each dog submitted for breeding certification has fulfilled all the requirements to be considered eligible for breeding. The VP will notify the owner of Breeding Committee’s decision to certify/not certify the dog for breeding. In the event the Presidency becomes vacant, the Vice President automatically fills this role. The resulting vacancy of the Vice-Presidency shall be filled by the Board.
c) Secretary. The Secretary shall keep a record of all meetings of the DPCNA and of the Board and of all votes taken by mail, and of all matters of which a record shall be ordered by the club. The Secretary shall furnish copies of the minutes of all meetings to each member of the Board of Directors. The Secretary shall be in charge of all official correspondence, including distribution of welcome packets and notification of club meetings and events. Finally, the Secretary shall keep a membership directory (roll of the current members of the club with their mailing addresses, email addresses, and phone numbers), and will carry out any other official duties as are prescribed in these bylaws. Also performs as a voting member of the DPCNA Breeding Commission.
d) Treasurer. The Treasurer shall collect and receive all moneys due or belonging to the club. The Treasurer shall deposit the same in a bank approved by the Board, in the name of the club. The Treasurer shall disperse all payments approved by the Board. The President shall have authority to sign all checks in the case of absence, illness and death of the Treasurer. The Treasurer's books shall at all times, be open to inspection of the Board and the Treasurer shall report to them at every meeting the condition of the Club's finances and every item of receipt or payment not before reported; and at the Annual Meeting, the Treasurer shall render an account of all moneys received and expended during the previous fiscal year. The Treasurer is also responsible for sending out membership renewal reminders 4-6 weeks before each member’s renewals are due. To be eligible one must have access to WellsFargo and PayPal. Also performs as a voting member of the DPCNA Breeding Commission.
e) Registrar. The Registrar shall be responsible for processing registration information for Drentsche Patrijshond puppies and adult dogs and submitting pedigrees to owners. He/she will maintain an up-to-date copy of the Breeder’s Assistant database for every Drentsche Patrijshond registered through the DPCNA. At the approved interval, database information shall be transmitted to de Vereniging for inclusion in the international database. The Registrar works closely with the Breeding Commission Chairperson to record qualified dogs for breeding. The Registrar also receives and validates requests from kennels/breeders who wish to be approved by the DPCNA. Additionally, the Registrar is responsible for the production, proper formatting and quality control of DPCNA pedigrees. Also performs as a voting member of the DPCNA Breeding Commission. Whomever is functioning as the Breeding Commission lead may not perform duties as registrar or fill the registrar position.
f) Public Relations Chair*. The Public Relations Chair’s primary responsibility is to develop promotional ideas to inform and educate the public about the Drentsche Patrijshond and the DPCNA. The Public Relations Chair shall create marketing strategies to increase the membership of the DPCNA and increase public awareness of this rare breed. The Public Relations Chair will also serve as the official spokesperson of the DPCNA. Furthermore, the Public Relations Chair is responsible for organizing the Newsletter and also performs as a voting member of the DPCNA Breeding Commission.
g) Webmaster. The Webmaster shall maintain and update the DPCNA website as necessary. The Webmaster will receive a list of all DPCNA approved kennels from the Registrar as each kennel is listed. He/she is responsible for posting that kennel’s information on the website as soon as possible under the guidance of the Breeding Commission Chairperson. The Webmaster shall also post all litter announcements and stud listings on request. He/she will check with the registrar to ensure that all litters/studs are owned by DPCNA approved kennels. Also, may be added as a voting member of the DPCNA Breeding Commission at a future date to be determined by the Board of Directors.
h) Rescue: The rescue Chair’s primary responsibility is to develop and maintain a network of owners, breeders & fanciers. Recruiting foster volunteers to care for Drents in special circumstances, to take in abandoned, lost, or surrendered pure bred Drents based on visual inspection or pedigree papers; to evaluate them; to provide necessary veterinary work; to provide rehabilitation when needed; and to place them into suitable permanent homes. If a foster home is not immediately available, we will place him on our website and begin looking for an appropriate home. Also, may be added as a voting member of the DPCNA Breeding Commission at a future date to be determined by the Board of Directors. Drent rescue will be managed and expensed on a case by case basis, by simple vote of the current BoD, to include adoption fees if any are charged.
3) Any vacancies occurring on the Board of Directors between election cycles shall be filled by Presidential Nomination, with approval of the Board. A vacancy in the office of the President shall be filled automatically by the Vice-President, and the resulting vacancy in the office of Vice-President shall be filled by the Board.
4) The positions identified with an asterisk (*) have been determined to be critical to the function of the Club. Therefore, the positions of President, Vice President, and Public Relations must be filled by current or former Board members who have completed full-terms within the past two election cycles. Board members who have left their post early must be fully vetted by the Nominating Committee and approved by the President prior to being made eligible for consideration. Board members who have been required to resign their post may not be considered for any elected position. Presidential Board Appointees may be considered if they have served in their role for a minimum of one year. General membership may be considered for these critical positions only when there is a shortage of current/eligible Board members willing or able to assume these roles.
Section 5. Voting, Nominations, and Elections.
1) Voting. At the Annual Meeting or at a special meeting of the Club, voting shall be limited to those members in good standing who are present at the meeting, except for the election of the Board of Directors, changes to the Bylaws, or the dues which shall be decided by written ballot cast by mail from all members in good standing. In the interest of saving time and money e-voting shall be used to the maximum extent possible. Each member of the Board of Directors is allotted a vote (members holding more than one position are only authorized one vote), may vote for any issue as needed by utilizing the e-mail account on file with the club. A simple tally will be maintained by the designated point of contact, otherwise the Club Secretary will be responsible collecting and reporting the votes sent in for collection. Changes to the Bylaws are discussed in Section 9. Voting by proxy shall not be permitted. The Board of Directors may decide to submit other specific questions for decision of the members by written ballot cast by mail.
2) Elections. The election of the Board of Directors as well as amendments to the Bylaws shall be conducted by secret ballot. To be valid, ballots must be postmarked by June 25th (of the election year). Ballots shall be counted by three (3) inspectors of election who are members in good standing and neither members of the current Board nor candidates on the ballot will count the ballots. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. In the event of a tie vote, the members present at the meeting shall by vote decide between those tied. If any nominee, at the time of the meeting, is unable to serve for any reason, such nominee shall not be elected, and the vacancy so created shall be filled by the new Board of Directors in the manner provided by Section 4.3. When determined to be appropriate e-voting may be used to save time and money, following the procedure outlined in Section 5. Paragraph 2. The election cycle loosely follows the U.S. Presidential election schedule.
3) Nominations and Ballots. No person may be a candidate in a club election who has not been nominated in accordance with these Bylaws. A Nominating Committee for the following year’s election shall be chosen by the Board of Directors at the annual meeting. The Committee shall consist of three members from different areas of the United States and Canada and two alternates, all members in good standing, no more than one of whom may be a member of the current Board of Directors. The Nominating Committee may conduct its business by mail or email.
a) The Nominating Committee shall nominate from among the eligible members of the Club, one candidate for each position on the Board of Directors and shall procure the acceptance of each nominee so chosen.
b) The Committee shall then submit its slate of candidates to the Secretary who shall solicit an optional résumé from the candidates, mail the list, including the full name of each candidate, the optional résumé and the name of the State in which he/she resides to each member of the Club on or before February 1 prior to the election so that additional nominations may be made by the membership if they so desire.
c) Additional nominations of eligible members may be made by written petition signed by 5 members in good standing, addressed to the Secretary, postmarked no later than March 15 (of the election year) and accompanied by the written acceptance of each such additional nominee signifying his willingness to be a candidate together with an optional résumé. No person shall be a candidate for more than two positions.
d) If no valid additional nominations are postmarked on or before March 15, the Nominating Committee's slate shall be declared elected and no balloting will be required.
e) If one or more valid additional nominations postmarked on or before March 15 are received by the Secretary; the Secretary shall, on or before March 25th (of the election year) mail to each eligible member in good standing whose dues are paid for the current year, a ballot listing all of the nominees for each position in alphabetical order, together with an optional résumé with the states in which they reside, together with a blank envelope and a return envelope addressed to the Secretary marked "Ballot" and bearing the name of the member to whom it was sent. So that the ballots may remain secret, each voter, after marking their ballot, shall seal it in the blank envelope which in turn shall be placed in the second envelope addressed to the Secretary and post marked no later than June 25 (of the election year). The inspectors of election shall check the returns against the list of members eligible to vote whose dues are paid for the current year--prior to opening the outer envelopes and removing the blank envelopes, and shall certify the eligibility of the voters as well as the results of the voting which shall be announced by mail or email at the annual club meeting (usually held in September or October of each year).
f) Nominations cannot be made at the annual meeting or in any manner other than as provided above with the exception of Board members who are unable to complete their terms or serve when elected. In these situations, a new Board member will be appointed by the President in an interim capacity, subject to the approval of all currently serving Board Members, to ensure the Club’s basic functions may be achieved until the next election cycle.
Section 6. Order of Business and Parliamentary Authority.
1) Annual Meetings. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Minutes of the Last Meeting
Report of President
Report of Secretary
Report of Treasurer
Report of Registrar
Report of Webmaster
Report of Public Relations Chair
Report of Rescue Chair
Report of Committees
Election of Board of Directors (if applicable)
2) Board Meetings. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows: a) Minutes of the Last Meeting b) Report of Secretary c) Report of Treasurer d) Report of Registrar e) Report of Webmaster f) Report of Public Relations Chair g) Report of Rescue Chair h) Report of Committees i) Unfinished Business j) New Business k) Adjournment
3) Parliamentary Authority. The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt. 4) Use of the Ominbus: Use of the Ominbus (Issue bundling for a single vote) is prohibited. Each item presented must be considered and either approved or disapproved by voting on its own merit.
Section 7. Registration and Kennel Approval.
1) The DPCNA will act as an international registry for American and Canadian Drentsche Patrijshonds. Drentsche Patrijshonds can be registered two ways. Each will require a copy of at least a three-generation European FCI pedigree or appropriate DPCNA pedigree, a completed DPCNA registration form, and the appropriate registration fee. A Drentsche Patrijshond only has to be registered one time (either as a single registration or part of a litter registration).
a) Single Registration. Single registration forms may be filled out for individual Drents. These registrations are usually filled out by owners of adult Drents that were not registered as puppies. The single registration fee shall be $20.00. b) Litter Registration. Litter registration forms may be filled out to register an entire litter of Drentsche Patrijshond puppies all at once. Litter registration forms are filled out by the breeder of the litter. All DPCNA approved kennels MUST register their litters with the DPCNA. The litter registration fee shall be $10.00 per puppy (e.g. a litter of 8 puppies would have a litter registration fee of $80.00). c) Ownership Transfer. To transfer ownership of a DPCNA-registered Drent from a previous owner to a new owner, members can fill out a Transfer of Ownership form. The new owner will then be issued new registration papers. The fee for a Transfer of Ownership is $20.00.
2)Although the DPCNA does not require Drentsche Patrijshond kennels to register their kennel names, only approved kennels will be supported by the DPCNA. To obtain kennel approval, a breeder must request approval by the Registrar. The Registrar will send the breeder a copy of the DPCNA Bylaws which the breeder must read, sign and date, and return to the Registrar. The Registrar will approve the kennel once he/she receives this document. This is a one-time process and kennels will remain approved unless complaints are filed by other DPCNA members stating that the kennel is not adhering to the DPCNA Bylaws, code of ethics, or breeding requirements.
Section 8. Breeding Rules and Test Regulations.
1) Hunt Testing Requirements. The DPCNA highly encourages Drentsche Patrijshonds to participate in at least one natural ability hunting test before they are bred. Ideally both parents, but at least one Drent in each breeding pair should have passed an advanced level test to be certified “preferred for breeding”, a Drent must receive at least "very good" scores in the categories of nose, pointing, and search. At this time the AKC, NAVHDA, o r VHDF may be used.
a) NAVHDA. Drents are encouraged to participate in the Natural Ability Test by 16 months of age and are strongly encouraged to complete the Utility test. NAVHDA uses a 4-point scale to score their tests. To qualify for “preferred for breeding”, under this system, a Drent must score at least 3’s in nose, pointing, and search in the Natural Ability Test. b) VHDF. Drents will be encouraged to pass the Hunting Aptitude Evaluation by 18 months of age and are strongly encouraged to complete the Performance Evaluation. The VHDF tests also use a 12-point scale for scoring each category. To qualify for breeding, a Drent must score an 8, 9, 10, 11, or 12 in nose, pointing, and search in the Hunting Aptitude Evaluation. c) AKC. Drents are encouraged to participate in Hunt Tests and work towards their Junior, Senior and Master Hunter certifications. At a later date, when authorized by the AKC, participation in a (walking or open) Puppy Stakes, and/or score a number of points to be determined in the future during a (walking or open) Derby Stakes and are strongly encouraged to compete in a (walking or open) Gun Dog and/or Limited Stakes and score a number of points to be determined in the future. In order to become “preferred for breeding”, a Drent will have completed an All-Age or Limited All-Age Stakes or higher and scored a number of points to be determined in the future. Additionally, AKC Retrieving Tests will be requested for approval, once approved Drents will be encouraged to participate and criteria will be established. d) Members in good standing may petition the Board of Directors to recognize and authorize additional Hunt Test and competitive outlets eg. NSTR, UKC Performance venues, etc.
2) Breed Show Requirements. Before any Drentsche Patrijshond can be certified “preferred for breeding”, it must first be evaluated at one breed show. Breed shows are to be offered every year during the annual meeting. Drents must be at least 18 months old to receive a conformation score of Very Good or better which will count towards being “preferred for breeding”. However, puppies and young dogs may be evaluated for future potential at the DPCNA breed show. If the owner chooses, a Drent may be entered in up to 2 DPCNA breed shows per year. Only the most recent breed show results will be valid. At the breed show, Drents will have their type, conformation, and coat evaluated. In each category, a Drent can earn a poor, good, very good, or excellent rating. Only Drents who earn at least a good in each category shall be considered for breeding. The judges at the breed show will also measure the height of Drent entered to ensure that all dogs are within the AKC/DPCNA breed standard.
3) Temperament Requirements. To ensure that each Drentsche Patrijshond maintains the calm, cooperative temperament that the breed is known for, each Drent being considered for breeding must have its temperament evaluated*. Temperament evaluations take place at the annual breed show and club meeting. Drentsche Patrijshonden that are classified as either Category 2, 3, or 4 are eligible for breeding. Drents that have their temperament classified as Category 1, 5, or 6 are ineligible for breeding and none of their offspring can be registered. Each dog will receive a temperament rating. The rating system is as follows:
a) Category 1: Dog is shy and/or afraid of people and/or other dogs b) Category 2: Dog is very calm and laid back c) Category 3: Dog is very even-tempered/balanced; is friendly but not exuberant d) Category 4: Dog is very outgoing and excited; may whine or bark a little e) Category 5: Dog is overly excitable and/or hyper; excessive barking and whining f) Category 6: Dog is aggressive; may growl or bark/attack people and/or other dogs
* For Drents not able to be directly observed by a Board Member for classification, owners must have their Drent evaluated by an Approved AKC Canine Good Citizen evaluator. Once the certificate has been earned, please forward a copy along with all other documentation for recording Drents not able to attain an AKC CGC certificate will not be considered for breeding.
4) Hip and Elbow Evaluations. Drentsche Patrijshonds being considered for breeding must have their hips and elbows x-rayed in an effort to keep incidences of Hip Dysplasia in the breed low. Hips and elbows must be evaluated and rated through the Orthopedic Foundation for Animals or evaluated and rated as following; Hips: OFA: Excellent, Good, or Fair. Drents scored as Borderline may be retested 6 or more months after their exam for reconsideration. Those measured by the FCI European system must be: A-1, A-2, B-1 or B-2. Those graded by the BVA (UK) must have a score between Zero and 25. Those graded by the SV (German) system must be graded: Normal or Fast Normal or equivalent grade by the veterinary association of their country of origin or residence for imported adults. Drents with hips graded Mild, C, 26-35, Noch Zugelassen may apply to be reviewed by the DPCNA breeding commission for breeding consideration and possible approval, see Section 8, paragraph 7 for further Breeding Appeals details. Drents with Moderate, D, >36, Mittlere, equivalent or more severe grade of HD is not eligible for breeding consideration under any circumstance. Any owner wanting breeding approval on the hip requirement of the approval process using solely a PennHip report shall submit documentation to the Board of Directors where it will be evaluated through the Breeder Appeal process. Elbows must be graded Normal or Grade-1, see chart below for authorized combinations. When breeding two dogs with Grade-1 elbows the owner of Dam must request the mating to be reviewed by the DPCNA breeding commission for breeding consideration and possible approval.
5) Eye Evaluations. Drentsche Patrijshonds being considered for breeding must have their eyes examined by the OFA CAER process and be certified free of heritable eye disease in an effort to keep incidences of PRA, Progressive Retinal Atrophy, and other heritable eye diseases in the breed low. These certificates are current/valid only for one year from the time of certification, dogs being considered for breeding must have a current/valid passing certificate at the time of the breeding up to age six. After a dog’s sixth birthday a CAER exam is still required, however a passing result is considered indefinite.
6) In-breeding coefficient. An in-breeding coefficient will be calculated using Breeder’s Assistant, or similar program to ensure an acceptable in-breeding tolerance is being maintained. As of 15 October 2011: a mating combination resulting in an IC rating of equal to or greater than 6.0 shall not be approved of. An absolute in-breeding coefficient will be established as our breeding program develops to ensure the most diverse genetic base we can achieve in North America.
7) Breeding Appeals Guidelines: Any current member who has a Drent who has had their dogs eyes, elbows, and hips checked and their Drent doesn’t meet the DPCNA breeding criteria in one area may petition the DPCNA Breeding Commission (BC), (at present the BC is also the DPCNA Board of Directors), in writing to request permission to breed the dog in question.
a) The following guidelines are Raad van Beheer/de Vereniging’s permitted HD scores for breeding combinations guidelines as of 1 January 2011:
Hips: HD A (HD -) X HD A (HD -) HD A X HD B (HD TC) HD B X HD B HD A X HD C
Elbows*: Normal X Normal = Okay Normal X Grade-1 = Okay Normal X Grade-2 = No Grade-1 X Grade-1 = Breeders appeals procedure Grade-1 X Grade-2 = No Grade-2 X Grade-2 = No
(Comment on these HD rules is: The population of Drentsche Partridge Dogs in Holland and the world when compared to other breeds is small. The prevailing thought is rules on HD which are too restrictive can cost the population of the Drentsche Partridge Dog)
* The Elbow chart must be re-evaluated by the Breeding Commission at each Annual Meeting taking place in an Even Numbered year.
b) The written appeal must clearly demonstrate why the Drent in question needs to be bred and how the use of said dog is in the best interest of the DPCNA breeding program. Ideally the member will present the dog in question at the Annual Meeting for the Board members to evaluate first hand. If not, the appeal should contain the following photos and information; head front & side as well as a full frontal standing and full standing profile. Height at the shoulder and weight must be recorded and part of the appeal. The DPCNA Breeding Commission may allow the dog in question to be bred with Specific Constraints, with Provisions, or authorize full Certified Breeding Stock “CBS” status.
Specific Constraints: e.g.To allow a specific mating between two specific dogs only.
Provisional: e.g. A dog with a “C” graded hip may be bred, but only to dogs with “A”graded hips, otherwise the dog in question may be bred to any other Drent as long as normal DPCNA procedures have been followed.
Full CBS privileges: e.g. It has been determined the dog in question may be bred to any other Drent as long as normal DPCNA procedures have been followed.
The written appeal must be approved by the Breeding Commission by a unanimous vote. A Breeding Commission or Board member may submit his/her own dog but may not vote on their own case. All members regardless of status or position the registered owner of the dog may not be present during the voting process. It is important that the Board decides based on fact and not on emotional appeal. Breeding Appeals votes may take place at the annual meeting or by e-voting as the need arises. In the case of a Breeding Commission or Board member being the member making the appeal the unanimous vote is the Board vote minus their vote
a) The Breeding Commission will provide a written account of the verdict and/or constraints levied against a Drent considered for appeal.
8) Use of Foreign* Studs (*dogs not residing in North America)
PART 1: Studs on the de Vereniging’s Stud List
a) Hips: Scores meeting or exceeding our rules, in accordance with the parameters outlined in Chapter 8, paragraph 4, are automatically accepted for this requirement. - Dogs not meeting this requirement are automatically removed from consideration.
b) Elbows: Stud Dogs born on or after 1 July 2016 must have passing elbow scores meeting or exceeding our rules, in accordance with the parameters outlined in Chapter 8, paragraph 4, and are automatically accepted for this requirement. Stud dogs born before 1 July 2016 without an elbow score are subject to the following review: - The Breeding Committee may disapprove of a dog using a simple majority vote if the dog doesn't possess Sufficient Qualities* to warrant the risk. Dogs with an exceptional resume should be considered.
c) Eyes: Dog must have a current and passing eye result (results are valid for one year unless the dog was over the age of 6 years at the time of the most recent test. This is in accordance with Chapter 8, Paragraph 4).
d) Temperament: The Breeding Committee shall verify temperament using third party communications. - The Breeding Committee may disapprove of using a simple majority vote if there is a reason the stud’s temperament may be suspect.
e) CoI: This is to remain a case by case event: - The target range of CoI should be between 8-18% for the nest to be produced. - The target range is to be re-evaluated on an Annual Basis for appropriateness. - A review of the overall utility for the mating will be part of this step. -Similarities and/or differences should be of sufficient merit to warrant inclusion/use. - The Breeding Committee may disapprove of using a simple majority vote if the CoI presents undue risk (known negative traits) or is too high.
f) Conformation: Dog must have a minimum of two VG (very good ratings) to be considered. It is preferred that the stud being considered has a show/beauty title. Scores and photos of the dog will be reviewed for consistency, with a focus on the question: “Is the stud true to type or is he a result of a current fad?” - The Breeding Committee may disapprove by a simple majority vote.
Process for approval: - All foreign studs are subject to review. - A positive affirmation of hip scores is required to proceed with the review. - A positive vote in all other areas resulting in a simple majority of the Breeding Committee is needed for approval.
Definition: *Sufficient Qualities. Does the stud possess one or more show titles, and at what level? Does the composition of his pedigree add to our population (e.g., unique dogs, many dogs with show and/or field/hunting game titles, diplomas or certifications, etc.)? Also, his conformation shall be scrutinized; not all Champions are not created equal, (did he get a title from aggressive campaigning, or is he really an exceptional dog?).
PART 2: All other Studs (Clubs/Countries):
The dog being sought is subject to a full Breeder’s Appeal regardless of Hip, Elbow, Eye, or Show results. - For the stud and consequent mating to be approved, a unanimous vote is required.
- The Vice-President shall be the Chairperson of the Breeding Abroad Committee. In the event that the VP is making a breeding abroad request, this responsibility shall become that of the President - If the breeder making the request is on the Breeding Committee, he/she may not cast a vote in that particular appeal process. This is in an effort to keep the process as unbiased as possible
9) Breeding Combinations specifically NOT ALLOWED: close related family which are: A) Parents X Child B) Brother X Sister C) Half-brother X Half-sister
10) Repeat Mating: Repeat matings are allowed, but not on consecutive years. Intent is to allow for the observation of the offspring produced. When considering a repeat combination, the breeder (owner of the Dam) should contact the Breeding Commission to verify the original mating produced healthy offspring of correct temperament and conformation prior to finalizing plans. The Breeding Commission reserves the right to not sanction the repeat mating.
11) Summary of Breeding Requirements. To qualify for breeding certification, Drentsche Patrijshonden are encouraged to complete at least one natural ability/puppy hunting test with very good scores in nose, pointing, and search. Ideally at least one parent of each Drent litter should have also passed an advanced hunting test. To be recommended for breeding, Drents must also have received at least a good rating for their type, conformation, and coat, as well a temperament rating as Category, 2, 3, or 4. Finally, it is critical that a Drent that is being used for breeding must have a good hip and elbow evaluation ratings supported by documentation from the appropriate certifying agency. Dogs meeting health, type and temperament requirements will be “certified for breeding”. Dogs who have been “certified for breeding” and who have met hunt testing requirements of at least one of the testing groups mentioned above can apply to be “preferred for breeding”. Members may submit their Breeding Appeals case(s) one time to the breeding committee for consideration. If any DPCNA member breeds a Drent that has not fulfilled the breeding requirements, that litter of Drents will not be registered with the DPCNA and that member is likely to be expelled from the club.
12) The DPCNA Breeding Commission/Registrar reserves the right to not authorize pedigrees on unapproved matings.
Section 9. Code of Ethics.
Records. - I am familiar with and follow the "national registry's" kennel and record keeping requirements - I will keep accurate records and retain those records for a minimum of 5 years. These records will include stud service contracts, pedigrees, all litters produced, and all dogs/puppies sold. - I will report to the registration office of the national registry and any person who falsifies a registration or knowingly misrepresents a pedigree.
Breeding. - I shall plan each breeding with the paramount intention of improving the Drentsche Patrijshond breed. - I will select the stud dog and brood bitch with an eye to conformation, temperament, and working instinct and ability, with a careful study of the breed standard, and the principles of genetics. - I will not breed any male or female until they have received an OFA, PENN Hip certificate or equivalent stating that the Drent in questions has hips which meet current DPCNA criteria (Section 8, Para 4) and that the dogs are both physically and mentally mature. - I will not breed my females on consecutive heat cycles that fall within a 12-month period, nor will I initiate breeding a female that is 8 years or older. Before entering into any breeding arrangement, I will scrutinize the pedigree, conformation, and working potential of both the sire and dam, keeping in mind the ideal of the breed. - I have an obligation to refuse the breeding if, in my opinion, it is not in the best interest of the breed. As a responsible stud dog owner, I understand that should I refuse a breeding, I will fully explain my reasons to the owner of the bitch. - I believe that only those dogs known to be free of serious, disqualifying, or genetic health defects should be used for breeding. I will not breed monorchids, cryptorchids, dogs with vicious or shy temperaments, or dogs with serious defects or disqualifications as addressed in the Drentsche Patrijshond breed standard. - I understand that there are many different screening tests that may be used to verify health soundness in my breeding stock such as: CERF eye exams, Patellar Exam, Elbow Exam, Cardiac Profiles, and Thyroid Profiles. While there are no specific tests available for epilepsy, I will not use affected dogs or close relatives of affected dogs should the problem arise. As a responsible breeder, I will refrain from using a dog that, although free from serious or disqualifying defects, consistently produces seriously health afflicted puppies; and, I will take the necessary safeguards in preventing breeding of any of my dogs that would result in un-registerable puppies. - I will encourage/require the buyers of pet quality puppies to spay or neuter them. - I will report all genetic screening and health related information to the club for inclusion in the. By utilizing the OFA sponsored Breed Club Health Survey found at the following web address: http://www.offa.org/surveys/index.html
Health. - I will maintain high standards of health and care for my dogs and guarantee the health of my puppies at the time of sale in writing. - And at the very minimum the guidelines as set forth by the "national registry" in housing and care.
Sales. - I will show discretion in the sale of my puppies and be concerned with the type of homes in which they are placed. My dogs/puppies will not be sold to dog wholesalers, retailers, or individuals for the expressed purpose of resale. I will transfer all applicable registration papers at the time the purchase agreement is completed and is agreeable to both parties. - I will sell my puppies with both a DPCNA registration and an AKC Limited Registration. When the pup becomes of age, I will review his/her situation and consider the appropriateness of removing the Limited Registration. I will not intentionally breed un-registerable puppies for market demand. Upon the sale of a dog/puppy, I will provide the buyer with a properly executed Registration Certificate, diet record, an inoculation and parasite control record, and a health guarantee. - It is recommended that a written sales contract be executed between the parties. I will refrain from releasing any puppy until it is at least seven (7) weeks old, or eight (8) weeks old if the puppy is to be shipped. - I will require all puppy buyers to register their pups with my registered kennel prefix, or I will register all pups first with my prefix before sale to new owners; I will encourage others to also adhere to these procedures. - I will encourage all buyers to do health testing on their pups according to the guidelines herein or to spay and not breed their dogs if they cannot do the basic OFA health testing. As a responsible breeder I will keep in contact with my puppy buyers to keep abreast of any health or other problems that may arise.
Advertising. - My advertising of dogs/puppies will be factual and honest, both in substance and implication. - I will avoid encouraging buyers regarding the breeding potential of a dog/puppy as a business. - I believe breeding purebred dogs involves certain responsibilities and I will not take it lightly. - All advertising will include OFA and/or other health, temperament, and conformation information accurately.
Exhibitor/Breeder Relations. - I understand that exhibiting dogs is a sport and that I am expected to express good sportsmanship in all activities. - I understand that Hunt Tests, Field Trials, and Dog Shows are a sport, and can be useful tools to compare prospective breeding stock. - I will not change or surgically alter a dog in order to hide faults for competition, or breeding. - As an exhibitor I will refrain from unnecessary criticism of other people's dogs. - As a matter of ethics, I pledge to help educate the general public as well as to assist the novice breeder. - While we may speak openly about health issues in our breed, I will not intentionally defame any breeder or exhibitor.
Implementation. This Code of Ethics is intended as an expression of goals for breeders, exhibitors, and enthusiasts. It is not to be construed as a rule or regulation to be enforced by punishment. Breeders are expected to police themselves in a civil and responsible manner. However, the club allows that individuals may sign a contract with the club as "official" signers of the Code of Ethics and agree to be reprimanded by the club for infraction if reported. Those who become "official" signers of the Code of Ethics will be permitted to state so in any advertising that they do and appear on the club's "Official Signers" list.
Section 10. Committees.
1) Appointment. The Board may each year appoint standing committees to advance the work of the Club or special committees for particular projects. Such committees shall always be subject to the final authority of the Board.
2) Termination. Any committee appointment may be terminated by a majority vote of the full Board upon written notice to the appointee; and the Board may appoint successors to those persons whose service has been terminated.
Section 11. Amendments.
1) Proposing Amendments. Amendments to the Bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by twenty percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary. No amendments to the Bylaws or regulations shall be considered until the total number of members in good standing shall exceed 100 so that there are an adequate number of active members to provide a diversity of viewpoints and to prevent the originating purpose of the club from becoming seriously compromised. Administrative corrections, corrections of omissions, or further explanation of the by-laws may be accomplished at any time as needed, so as long as the “write-in” is well within the scope of the current by-laws. Administrative corrections must be reviewed and approved unanimously by the Board of Directors.
2) Voting on Proposed Amendments. The Bylaws may be amended at any time provided a copy of the proposed amendment has been mailed by the Secretary to each member in good standing on the date of the mailing, accompanied by a ballot on which a choice for or against the action to be taken shall be indicated. Dual envelope procedures described in Section 5.3.e shall be followed in handling such ballots to ensure secrecy of the vote. Notice with such ballot shall specify a date not less than 30 days after the date postmarked by which date the ballots must be returned to the Secretary to be counted. A valid response of at least 1/3 of the members in good standing, and a favorable secret vote of 2/3 of the members in good standing who return valid ballots within the time limit shall be required to affect any such amendment.
Section 12. Dissolution.
The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.